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Data: 27/04/2011
Job Title: Special Assistant, P4
Department/ Office: OFFICE OF THE EXECUTIVE SECRETARY - ESCAP
Duty Station: BANGKOK
Posting Period: 21 April 2011-20 June 2011
Job Opening number: 11-ADM-escap oes-19269-R-BANGKOK
United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Org. Setting and Reporting
The mandate of the United Nations Economic and Social Commission for Asia and the Pacific (ESCAP) is to promote regional cooperation for inclusive economic and social development in the Asian and Pacific region. ESCAP’s role as a regional development arm of the United Nations Secretariat is to support its membership, through its analytical, normative and technical cooperation, to respond to the development priorities and changing needs of the Asian and Pacific region.
This position is located in the Office of the Executive Secretary. The incumbent reports directly to the Executive Secretary.
Responsibilities
• Supports the implementation of the programme of the Office of the Executive Secretary (OES).
• Assists the ES in the consideration of all matters requiring her personal attention, including reviewing all correspondence for the attention of the ES and identification of relevant background information to facilitate the ES’ consideration and decision making.
• Assists the ES in connection with his/her attendance at meetings including the Senior Management Group, the Executive Committee of Economic and Social Affairs (EC-ESA) Principals and other Senior UN Officials, and meetings of ES’ of the Regional Commissions, the Economic and Social Council (ECOSOC), and global conferences.
• Undertakes the timely preparation of briefing materials for the ES for his/her attendance at meetings and for his/her discussions with visiting dignitaries and for his/her missions.
• With the support of the ES’ Personal Assistant, organises the ES’ official travel to member States and to attend meetings and accords particular attention to the strategic positioning of the Executive Secretary and the Organization on those occasions.
• Provides logistical and protocol support to the ES during missions, as necessary.
• Supports the Secretary of the Commission in substantive review of documentation and preparation for Commission sessions.
• Provides substantive support to the Secretary of the Commission in preparing for, participating in, and assessing effectiveness of meetings of other intergovernmental bodies.
• Serves as the OES focal point for programme planning and reporting for the Executive Direction and Management (EDM).
• Undertakes activities of an ad hoc nature as requested by the ES.
Competencies
Core Competencies:
Professionalism:
• Knowledge of administrative, budgetary, financial and human resources policies and procedures.
• Ability to apply various United Nations administrative rules and regulations in work situations.
• Conceptual analytical and evaluative skills to conduct independent research and analysis.
• Ability to identify issues, formulate opinions, make conclusions and recommendations.
• Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
• Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds appropriately
-Asks questions to clarify, and exhibits interest in having two-way communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Education
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
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