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Finance Officer - United Nations, United States

Data: 27/04/2011

Job Title: Finance Officer, P3
Department/ Office: OFFICE FOR THE COORDINATION OF HUMANITARIAN AFFAIRS
Duty Station: NEW YORK
Posting Period: 21 April 2011-20 June 2011
Job Opening number: 11-FIN-ocha-19251-R-NEW YORK


United Nations Core Values: Integrity, Professionalism, Respect for Diversity


Org. Setting and Reporting

This position is located in the Central Emergency Response Fund (CERF) Secretariat in the Office for the Coordination of Humanitarian Affairs (OCHA). The incumbent reports to the Finance Officer (P-4) within the Finance and Administration Unit.


Responsibilities

Within delegated authority, the Finance Officer will be responsible for the following duties:

Contributions:
• Monitors and records extra-budgetary contributions to CERF,
• Identifies discrepancies concerning contributions to CERF and resolves them,
• Serves as financial focal point for all CERF contributions.

Budget preparation:
• Reviews and analyses data with respect to the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements for CERF projects in the field and for the CERF Secretariat at Headquarters,
• Provides support to managers with respect to the elaboration of resource requirements for budget submissions,
• Provides substantive support to relevant intergovernmental and expert bodies in their budget review; assists in securing approval from the General Assembly,
• Ensures legislative mandates are accurately translated into programme budgets.

Budget administration:
• Issues request for redeployment of funds when necessary, ensuring appropriate expenditures,
• Monitors CERF Secretariat budget implementation and determines/recommends reallocation of funds when necessary,
• Monitors CERF Secretariat and agency expenditures to ensure that they remain within authorized levels,
• Analyses agency, funds, and programmes CERF expenditure data for trends and adherence to the CERF mandate,
• Reviews Memoranda of Understanding with Donors to ensure their compliance with UN Financial Regulations and Rules,
• Approves all requisitions for goods and services to ensure correct objects of expenditure have been charged, ensuring availability of funds,
• Certifies CERF Secretariat and CERF project expenditures, under rule 105.5,
• Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures,
• Prepares relevant documentation with respect to budget performance submissions,
• Reviews and makes appropriate recommendations with respect to the finalization of budget performance reports, analysing variances between approved budgets and actual expenditures,
• Provides substantive support to intergovernmental and legislative bodies.


General:
• Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures,
• Monitors and supervises the work of subordinate staff as required,
• Performs other related duties, as assigned.


Competencies

Professionalism:
-Knowledge of financial principles and practices.
-Knowledge of UN Financial Regulations and Rules.
-Working knowledge using financial functions in IMIS and Microsoft Excel on a daily basis.
-Ability to independently conduct research and analysis, formulate options and present conclusions and recommendations.
-Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently

Accountability:
-Takes ownership of all responsibilities and honours commitments
-Delivers outputs for which one has responsibility within prescribed time, cost and quality standards
-Operates in compliance with organizational regulations and rules
-Supports subordinates, provides oversight and takes responsibility for delegated assignments
-Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.


Education

Advanced university degree (Master’s degree or equivalent) in business administration, finance, or related field. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advance


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