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Data: 13/05/2011
Job Title: Administrative Officer, P4
Department/ Office: OFFICE OF CENTRAL SUPPORT SERVICES
Duty Station: NEW YORK
Posting Period: 29 March 2011-28 May 2011
Job Opening number: 11-ADM-OFC OF CENTRAL SUPPORT SERVICE-16222-R-NEW YORK(G)
This position is located in the Department of Management. The Administrative Officer reports to the Special Assistant to the Assistant Secretary-General for Central Support Services.
Responsibilities:
The incumbent provides primary support to the Assistant Secretary-General in his executive direction and management of Procurement Division, Commercial Activities Service, and Business Continuity Management on matters relating to human resources, budget and finance, procurement and general administration. He/she initiates and coordinates actions covering the entire span of human resource activities, e.g., recruitment, placement, promotion, performance appraisal, vacancies, job classification reviews, separation of staff members, training, etc., ensuring consistency in the application of UN rules and procedures; leads, oversees and coordinates the preparation and implementation of the work programme and budget to ensure compatibility with work priorities and objectives, taking into account the most effective use of resources; monitors and controls budgetary allocations through regular reviews; drafts routine and ad hoc outputs; and provides effective monitoring reports and data. Identifies deviations from plans and proposes corrective measures; establishes and maintains a set of sound policies, procedures, standards and tools which are consistent with UN policy and practice in order to ensure proper accounting, financial management and control; supervises a staff team and/or provide advice to others on human resource administration, financial administration and management information issues and practices to colleagues; produces major/complex reports for management; provides expert guidance and leadership to more junior staff. Reviews recommendations made by the Headquarters Committee on Contracts and by the Headquarters Property Survey Board and ensure appropriate follow up actions are taken. Provide assistance on procurement related matters as required. Performs ad hoc assignments, whenever requested.
Competencies:
• Professionalism: Knowledge of administrative, budgetary, financial and human resources policies and procedures. Conceptual analytical and evaluative skills to conduct independent research and analysis. Ability to identify issues, formulate opinions, make conclusions and recommendations. Conscientious and efficient in meeting commitments, observing deadlines and achieving results; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.
• Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
• Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
Core Values:
Core Values: Integrity, Professionalism and Respect for Diversity
Education:
Advanced university degree (Master’s degree or equivalent) in business or public administration, finance, accounting, law or related area. A first-level university degree in combination with qualifying experience may be accepted in lieu of the advanced university degree.
Work Experience:
A minimum of seven years of progressively responsible experience in administration, finance, accounting, human resources management or related field.
Languages:
Fluency in one of the working languages of the UN Secretariat, English or French, (both oral and written) is required; knowledge of the other is desirable. Knowledge of another UN official language is an advantage
United Nations Considerations:
The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.
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