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Data: 16/09/2013
L’agenzia delle Nazioni Unite per la ricerca sul crimine e la giustizia sta cercando un Assistente Amministrativo da inserire nel Team CBRN (Chemical, Biological, Radiological and Nuclear Programme) presso la sede di Torino. Scadenza per l’invio delle candidature: 4 ottobre 2013.
Administrative Assistant, Turin, Italy
Closing Date: Friday, 04 October 2013
Job Title: Administrative Assistant, G5
Department/ Office: United Nations Interregional Crime and Justice Research Institute
Duty Station: TURIN
Posting Period: 4 September 2013-4 October 2013
Job Opening number: 13-ADM-UNICRI-30479-R-TURIN (O) United Nations Core Values: Integrity, Professionalism, Respect for Diversity
Organizational Setting and Reporting
This position is located in the CBRN Team (Chemical, Biological, Radiological and Nuclear Programme) of UNICRI (United Nations Interregional Crime and Justice Research Institute), in Turin, Italy. The incumbent will work under the direct supervision of the Programme Coordinator/Head (CBRN Programme) and overall guidance of the Head of the Central Management Unit
Responsibilities
Within delegated authority, the Administrative Assistant will be responsible for the following duties:
• Monitor status of expenditures and allotments through IMIS, records variations, updates budget tables.
• Consolidate data received and provide support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies.
• Review status of relevant expenditures and compare with approved budget.
• Assist in the preparation of budget performance submissions.
• Prepare statistical tables and standard financial reports.
• Prepare requests for contracts and payments;
• Maintain and update staffing table of the CBRN programme;
• Assist in financial planning;
• Draft routine correspondence;
• Coordinate extensively with service units and liaise frequently with internal team members both at Headquarters and in the field;
• Prepare, process and follow-up on administrative arrangements and forms related to raising of obligations connected to the contracts of the relevant personnel;
• Perform other duties upon request.
Competencies/Professionalism:
• Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc.
• Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations.
• Shows pride in work and in achievements;
• Demonstrates professional competence and mastery of subject matter;
• Is conscientious and efficient in meeting commitments, observing deadlines and achieving results;
• Is motivated by professional rather than personal concerns;
• Shows persistence when faced with difficult problems or challenges;
• Remains calm in stressful situations.
• Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
Planning & Organizing:
• Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments;
• Adjusts priorities as required;
• Allocates appropriate amount of time and resources for completing work;
• Foresees risks and allows for contingencies when planning;
• Monitors and adjusts plans and actions as necessary;
• Uses time efficiently.
Accountability:
• Takes ownership of all responsibilities and honours commitments;
• Delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules;
• Supports subordinates, provides oversight and takes responsibility for delegated assignments;
• Takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.
Education
High school diploma or equivalent. Must have passed the United Nations Administrative Support Assessment Test (ASAT) at Headquarters or an equivalent locally-administered test at Offices Away.
Work Experience
A minimum of five years of work experience in administrative services, finance or related area is required. Experience in working within the EU funded programmes is desirable. Familiarity with UNICRI working programme is an asset.
Languages
English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Knowledge of Italian is an asset.
Assessment Method
Case study and competency based interview
Special Notice
Recruitment for this position is done on a local basis, whether or not the candidate is a resident of the duty station.
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