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Data: 14/09/2016
La ONG GVC sta selezionando una nuove figure da inserire nella sua operatività in Libano/Siria. Partenza imminente. Scadenza per le candidatura 20 settembre 2016.
Finance and Administrative Manager, Lebanon and Syria
Location: Zahle and frequent travels to Bekaa Valley and Beirut, Lebanon; remote administrative management for Syria
Job Title: Finance and Administrative Manager
Type of contract: international position
Starting date: at the latest 15th of September 2016
Expected duration: 12 months with possibility of extension
Application deadline: 20th of September 2016
Application procedure: send CV to [email protected], reference L3; only pre-selected candidates will be contacted.
Specific responsibilities:
The Finance and Administrative Manager will be responsible to coordinate the administrative department and in particular for the following duties:
General administration
• Track and manage deliverables and timelines related to grants, contracts, vendors, and partners;
• Monitor grant administration to ensure compliance with reporting and expenditure requirements;
• Supervise compliance of administrative documents and their proper filing;
• Ensure the smooth flow of administrative information and data to the HQ;
• Supervise flow of administrative information from project partners and the compliance with MoU.
Budget and planning
• Collaborate with the Country Representative and Project Managers to develop budgets;
• Collaborate with the Project Managers to monitor actual and forecasted expenses against budget to avoid under and overspending on the projects;
• Monitor financial flows of the projects;
• Coordinate the preparation of core budget of GVC in Lebanon.
Procurement
• Supervise and approve GVC procurement procedures according to GVC internal rules and donor rules;
• Supervise compliance and proper filing of procurement procedures;
• Supervise the update procurement tables.
Procedure
• Design and implement administrative routines, procedures, and systems to increase efficiencies;
• Ensure compliance with and develop procedures to implement organizational policies.
Audit process
• Supervise financial audit performed on the projects;
• Supervise yearly financial audit on general accounting for local authorities;
• Prepare information and be directly responsible for any assessment performed by donor on GVC procedure;
• Prepare information and be directly responsible for any audit performed GVC rules and procedure.
Operational
• Ensure functionality of office systems, equipment, and supplies, accessing external technical support vendors when needed;
• Supervise administrative and finance local personnel to complete routine tasks and provide for their capacity building;
• Supervise regular inventory.
Financial reporting – supervision
• Supervise and approve financial reports prepared by local relevant staff, in coordination with HQ;
• Supervise and approve annual financial report.
Accounting
Supervise and approve regular accounting, including monthly reconciliations, monthly and yearly closing of accounts, monthly journal entries.
Human resources
• Support Country Representative to monitor staff compliance with existing personnel policies and recommend revisions as appropriate;
• Participate in analyzing staffing needs & costs, compensation & benefits, and performance review practices;
• Supervise compliance with all GVC employment regulations relating to payroll, health insurance, work insurance, and employee benefits;
• Support Country Representative to monitor and revise where necessary salary scale.
Required qualifications and experience
Education: Bachelor’s degree or higher in Accounting, Business, Management, Finance, or in another field if combined with deep relevant experience.
Experience:
• A minimum of 3 years of progressive experience in finance, administration, budget, business administration or related field is required.
• Experience in budget preparation, budget monitoring and analysis are required.
• Experience in project or program management of development or humanitarian projects is also required.
• A minimum of 1 year of work in developing countries is required.
• Knowledge of administrative and financial procedures of EU, UN and Italian Ministry of Foreign Affairs is an asset.
• Excellent verbal and written communication, interpersonal and team skills.
• Capacity to work under stress.
• A good problem-solver with demonstrated resourcefulness in setting priorities and creating efficiencies.
• Ability to take initiative, integrity, credibility and a desire to increase responsibilities and develop leadership skills.
• Excellent computer skills including full working knowledge MS Office, and Internet.
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