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CESVI – Head of Finance – Kenya

Data: 10/10/2016

La ONG Cesvi sta selezionando un/a Head of Finance da inserire nella sua operatività in Kenya. Scadenza per le candidature 28 ottobre 2016.

Head of Finance – Kenya
Code position: 43_2016 HoF KENYA
Location: Nairobi, Kenya
Duration: 3+9 months, renewable
Position: Head of Finance Kenya

Work context

Cesvi is present with a coordination office in Nairobi to supervise the projects in the country and to support the ongoing operations in Somalia at logistic, administrative and institutional level.
In Kenya Cesvi’s intervention focuses on protection and justice.
In Somalia, in the regions of Hiraan, Galmudug,and Banadir, Cesvi is involved in the mother-child health emergency with activities that ensure adequate access to primary care, the fight against child malnutrition and vaccine campaigns for rural and urban populations. Health actions are integrated with programs aimed at increasing self-support for families and the resilience to shocks caused by natural or man-made disasters..

Job description:
• The collaboration will start in October | November 2016.
• Duty station: main office in Nairobi with possibility of countrywide travels in accordance with project needs.
• The incumbent will respond to the HQ Desk Officer and to the Head of Mission. S/he will work in close collaboration with all the Area Managers and the Project Managers (PMs), both local and international.

Main responsibilities:
• S/he will assist the international and national staff in complying with:
a) The Organization’s administrative procedures (Overseas Offices Administration Manual, Manual of Procurement Procedures, Logistics Manual);
b) Rules established by the different donors, paying special attention to the procurement and reporting procedures;
c) Country regulations, paying special attention to the taxation and labour laws;
• S/he will manage with the support of her/his international and national staff all the auditing processes that will take place: annual and projects audits;
• S/he will contribute to the efficient organization of the office and will correctly file both the necessary project documents and the evidence of the activities outside the project;
• S/he will guarantee the correct and prompt expenses allocation (Prime Entry) as well as the thorough administrative control of the different projects/programs she/he is in charge of;
• S/he will punctually prepare the project periodical and final documentation (Prime Entry and expenses receipts requested) following the rules established by the donors and the requested Headquarters procedures;
• S/he will oversee to the correct and prompt preparation up of the project/programs financial reports in accordance with the donor’s forms and guidelines;
• S/he will ensure that the cash flow is monitored and all the relevant issues are taken into consideration and shared with the HQs;
• In the procurement process she/he will verify the administration compliance or in case of need s/he will have more involvement in the processes themselves as being part of the procurement process operations regarding goods, works and services, ensuring that the Organization’s procedures, the local regulations and the donor’s guidelines are accomplished (see Procurement Procedures Manual);
• In agreement with the Head of Mission/Project Manager, she/he will take care of the relations with suppliers, banks, administrative and social security institutions in the country;
• By explicit and written request from the Head of Mission/Project Manager she/he will sign contracts of current bank accounts: -on demand of the project activities; -on demand of the local office, in accordance with the Headquarters and after their explicit authorization.

Regarding the local staff management and by explicit assignment from Head of mission:
S/he will participate in the selection of the local staff members, and for administration and accounting position will be responsible of the process;
b)S/he will responsible of the local staff’s training; in the basic element of administration;
c) S/he will verify that local staff members follow the organization procedures (Administrative Overseas Offices Manual;
d) S/he will control administrative procedures carried out by local staff or by the expatriate staff members who may have been assigned administrative tasks;
e) S/he will be requested to monitor and supervise the administrative staff locally based (Somalia) with frequent missions (depending on security clearance);
f) S/he will be in charge of preparing and monitoring in collaboration with the different managers, the HR and Head of Mission the sharing cost plan of the Regional Office;
g) S/he will act as a liaison between the field teams and the finance & grants team in Nairobi to ensure effective implementation of systems.

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