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AVSI – Operation Manager – Sud Sudan

Data: 24/11/2016

La ONG Avsi sta selezionando un/a Operation Manager da inserire nella sua operatività in Sud Sudan. Durata 24 mesi. Scadenza per le candidature 15 dicembre 2016.

Operation Manager South Sudan

Country: South Sudan
Closing Date: 15th December 2016
Duty Station: Juba, South Sudan
Period: 1 year (renewable)
Starting Date: 15th January 2017

Main objective:

• Under the lead of the Country Director, Play a key role in the development and implementation of the country programme direction and strategy;
• Ensure compliance with AVSI policies and local laws including NGO law, tax, employment, Health & Safety; Insurance and any other applicable laws, providing a framework for effective policy implementation;
• Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators;
• Comply and support the implementation and correct application in all AVSI South Sudan offices and field bases of all Procedures (South Sudan Operations Manual) and guidelines and actively engage in problem solving through informed and innovative solutions;
• Represent AVSI in technical forums and to donors and other external stakeholders (including the media) as requested by the Country Director;
• Understand and uphold AVSI core values and behaviours (focus on outcomes, initiative; integrity, accountability, and realizing potential) and ensure their adoption and implementation by all staff;
• Reporting to: AVSI South Sudan Country Representative.

Specific duties:
• As a member of the Strategic Management Team;
• Under the lead of the Country Director, to play a key role in setting /developing as well as implementing policy and strategic direction of the country programme;
• To actively engage in problem solving through informed and innovative solutions;
• To comply and support the implementation of all procedures and guidelines;
• To support AVSI teams in delivery of quality programmes through coordination, advice, information sharing & analysis;
• To co-ordinate activities between all field sites in South Sudan and the country office in Juba.

Operational Management
• Represent AVSI South Sudan in technical forums and to donors and other external stakeholders (including the media), when requested by the Country Director;
• Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s systems, policies and procedures;
• Ensure compliance by providing a framework for effective policy implementation;
• Ensure the developing and implementation of annual departmental plans (finance and administration, HR, Logistic) in line with AVSI HQ policies;
• Work closely with the Country Director, Logistics, HR, Administration Managers as well as Program; Managers to ensure quality programme implementation;
• Maintain grant management database and oversee grant management including timely reporting in line with the relevant donor contracts and compliance requirements;
• Ensure adherence to timelines for all relevant proposals and review as necessary;
• Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place and followed;
• Coordinate activities and maintain continuous communication flow between the field sites and the country office in Juba;
• Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, Country Director, local stakeholders and project partners;
• Through regular field visits and good communication with field sites provide sound technical advice on the operational aspects of project management i.e. logistics, HR, finance and administration.

Programme Development
• Ensure all relevant authorities are included in the planning and implementation of projects as appropriate;
• Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff;
• Proactively contribute to programme development and strategy.

• Ensure all projects adhere to AVSI’s systems and procedures (administrative, financial and logistical) so that effective and efficient support functions contribute to improvement of programme quality;
• Ensure that project implementation meets donor compliance requirements;
• Together with the Administration and Finance Manager, Logistics Manager and Human • Resources Manager, provide the Project Coordinators the necessary support to ensure appropriate AVSI administrative, financial and logistics systems/procedures are in place, maintained and adhered to so that all support functions are carried out effectively and efficiently;
• Ensure AVSI in complies with all legal and bureaucratic requirements in country;

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