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Data: 14/02/2017
La ONG internazionale Médecins du Monde sta selezionando un/a Administrative and logistics coordinator per la sua missione in Italia. Base di lavoro Reggio Calabria.
Administrative and logistics coordinator – ITALY (maternal leave)
Status: Fixed term contract 6 Month (to cover maternal leave)
Starting date: 02/05/2017
Country : Italy
Base: Reggio Calabria with possible missions in Italy or France
Context of the mission
The deterioration of the situation in Libya has led to an increase in the number of migrants traveling on the Mediterranean route to Central Europe and since the closure of the border with Turkey, Italy became the main country of new arrivals. Over 180,000 migrants have landed on the Italian coast in the course of 2016
Since 2014, the port of Reggio Calabria is the main port of the region for disembarkation and the third in the whole of southern Italy (following Lampedusa and Pozzallo in Sicily). The Calabria is also one of the first regions in Italy for the presence of the first (mostly for unaccompanied minors) and second reception centers (SPRAR).
The Italian Mission MDM born in late October 2015, with the contribution of Medecins du Monde France and Medicos del Mundo Espana. In December 2015, first activities were launched in Calabria.
In the month of March 2016, Medecins du Monde France registered in Italy in order be able to fully operate in the country and starts a program in support of access to quality health services for migrants, asilym seekers and refugees at the port during landing and in first and secondary reception centers in Province of Reggio Calabria, with over 3000 direct beneficiaries during the year
I.Human Resources of the mission
The team is composed by:
• A general coordination based in Rome;
• A Coordination team for Italy (3 staff);
• A team to implement the project for access to health for migrants in the Calabria (11 staff).
II. Overall responsibility
The Administrative and Logistics Coordinator works under the direct responsibility of the General Coordinator. She/he is responsible for the overall management of HR, administrative, financial, accountant, logistics and legal’s aspects of the mission in order to guarantee rigorous and transparent procedures and management, to fulfil the objectives of the mission and to respect MdM guidelines. The Administrative and Logistics Coordinator works in collaboration with the Finance Coordinator and technical advisers at the headquarter.
III. Duties and Responsibilities
1 - Legal framework Management
• Ensures the application and respect of the Italian laws within all MdM Operations in Italy (e.g. Legal Registration, Staff Social security, etc.);
• Ensures that the organization is paying and/or exempted of tax, as much as possible;
• Is the main contact to MdM Lawyer, verify and approve that all types of contract (staff, supplier, partner agreement) are conformed with italian regulation.
2 - Human Resources and administrative management of staff
• Ensures all HR Regulation and Policies are updated, develop new ones when necessary, propose policy adjustment if needed (e.g. salary grid revision). Ensure that each staff member as a proper contract and job description;
• Ensures the application of MDM rules for the national staff (administrative formalities, recruitment process, contracts, constitution of individual files, briefing of new employees, confidentiality of HR information …);
• Ensures that organizational charts are updated on monthly basis and are conform to MdM classification grid;
• Ensures the recruitment according to the MdM and donors guidelines;
• Supervises and build the capacities of the national administration team;
• Supervises the renewal of all the employment contracts of local staff, according to the national law and to MDM rules and policies;
• If necessary, handles together with the General Coordinator, disciplinary actions as per MDM’s terms and conditions of engagement;
• Ensures the payment of MDM employees on due time and of social contributions of MDM as an employer.
3 - Finance and accountancy management
• In charge of Accountancy and treasury: Maintains the accountancy of the programs with the strictest respect of MDM and Donors procedures, Manages MDM bank accounts in Italy, Elaborates monthly cash request for the program;
• Elaborates the monthly budgetary follow-up;
• Ensures on a daily basis the correct use of funds allocated to the mission;
• Provides financial validation to the purchases required by the medical and psychosocial team according to the MDM and donors procurement procedures;
• Under the supervision of the General coordinator, and in collaboration with the Financial Coordinator in HQ, elaborates the MDM annual budget for the missions, and works on periodic amendments;
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