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Data: 06/07/2017
CODE POSITION: 04_2017 ADM MYAN
LOCATION: Yangoon, Myanmar
CLOSING DATE: 31/07/2017
DURATION: 12 months, renewable
WORK CONTEXT:
Main focus of Cesvi interventions in Myanmar is Community Empowerment with integrated actions on Health, Livelihood, Wash and Environment. Cesvi volume of activities and operational capacity in Myanmar have been increasing in the last years, reaching around 500.000 beneficiaries with a team of more than 400 staff. Cesvi is currently working in two States (Northern Shan and Kachin) and four Regions (Magway, Sagaing, Mandalay and Yangon) with a total of 23 Townships and more than 1.000 villages covered. Cesvi is operating from a main Country Office in Yangon, 2 Area Offices and Field Offices in almost every Township.
Myanmar Mission, since August 2015, is structured in two separated Lines of Management: Program and Operations. This division was necessary in order to reach an integrated control mechanism and enable Cesvi to guarantee an high level of Accountability through Segregation of duties between the two Lines of Management and Checks and Balances control mechanism.
Under the Operations Line of Management works all the Support staff (Logistics, Finance and Admin, HR) in charge of providing support services to the Program (Sectors, M&E unit, SERC & Security). All Support staff report to the Country Administrator.
JOB DESCRIPTION
The collaboration will start in asap.
Duty station: main office in Yangon with travels to projects field offices all over the country.
The incumbent will respond to the HQ Desk Officer and to the Country Representative, will work in close collaboration with all the Sector Coordinators (SCs) and the Project Managers (PMs), both local and international.
Job Purpose:
The Country Administrator is in charge of managing all aspects of the Operations of Cesvi country programme in Myanmar. He/She is responsible for the Logistics, Finance and Admin and HR Unit and related national staff.
Main tasks
Finance and Admin Management:
• Manage national financial/administrative staff of the mission;
• Build capacity of national finance/admin staff through on-the-job training;
• Participate in the review, monitoring and performance evaluation of financial/administrative staff;
• Budgeting in close collaboration with Head of Mission, Sector Coordinators and Project Managers and budget control;
• Support the SCs and PMs in the preparation of the monthly Budget Forecast Update (BFU) and financial plans;
• Prepare requests for funds for the HQ and or donors;
• Check and approves Local Request for Funds from the Field Offices;
• Supervise bookkeeping and other financial records of the mission (cash & bank management, Prime entry monthly update, monthly reconciliations);
• Ensure the correct storage of documents;
• Manage the Finance and Admin activities and schedule to meet the Financial Reporting requirements and • deadlines specified by Cesvi HQs, donors and Audit;
• Support the SCs and PMs in the preparation of Financial Report expenditure justifications
• Enhance local systems, Internal Procedures and guidelines for financial control in accordance with HQ policies;
• Update Myanmar Internal Procedures and, once approved by the Senior Management Team, submit them to HQ for final approval;
• Ensure financial control mechanisms and administrative procedures are respected;
• Undertake regular field visits to the Area Coordination office and Field offices in order to assess the office management and finance / admin systems in place;
• Inform the HoM and the concerned staff of any relevant data, information and issues related to Finance and Admin.
HR Management:
• Manage national HR staff of the mission;
• Build capacity of national finance/admin staff through on-the-job training;
• Participate in the review, monitoring and performance evaluation of financial/administrative staff;
• Enhance HR administration tools and guidelines incl. job descriptions, salary scales, performance evaluations, disciplinary processes, staff development policy, terms and conditions, etc and update HR policies and procedures accordingly;
• Ensure proper HR administration throughout the mission in accordance with guidelines of HR policies and procedures.
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