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Data: 13/12/2017
La ONG AVSI cerca un/a Administrator da inserire nella sua sede a Juba, Sud Sudan. Durata contratto un anno, rinnovabile. Termine per la presentazione delle candidature 22 dicembre 2017.
Administrator
Dettaglio della Vacancy: 5017-ADM-SUD.
Sede di lavoro: Juba, Sud Sudan.
Inizio collaborazione: 1 febbraio 2018.
Durata collaborazione: 1 anno, rinnovabile.
Riporta a: AVSI South Sudan Country Representative.
Email per l’invio delle candidature: [email protected].
Scadenza invio candidature: 22 dicembre 2017.
Main objective:
• Under the lead of the Country Director, ensure financial compliance of grants and programmes ongoing;
• Ensure compliance with AVSI policies and local laws including NGO law, tax, employment, Health & Safety, Insurance and any other applicable laws, providing a framework for effective policy implementation;
• Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators;
• Comply and support the implementation and correct application in all AVSI South Sudan offices and field bases of all Procedures (South Sudan Operations Manual) and guidelines and actively engage in problem solving through informed and innovative solutions;
• Represent AVSI in technical forums and to donors and other external stakeholders (including the media) as requested by the Country Director;
• Understand and uphold AVSI core values and behaviours (focus on outcomes, initiative; integrity, accountability, and realizing potential) and ensure their adoption and implementation by all staff.
Specific duties
Operational Management:
• Represent AVSI South Sudan in technical forums and to donors and other external stakeholders (including the media), when requested by the Country Director;
• Serve as “bridge” between program and Administration, Finance, and Human Resource teams in AVSI South Sudan;
• Overall responsibility for effective and efficient management of the field projects consistent with the project management cycle and AVSI’s systems, policies and procedures;
• Ensure compliance by providing a framework for effective policy implementation;
• Ensure the developing and implementation of annual departmental plans (finance and administration, HR, Logistic) in line with AVSI HQ policies;
• Work closely with the Country Director, Logistics, HR, Administration Managers as well as Program Managers to ensure quality and cost effectiveness;
• Line-manage the AVSI Project Coordinators to ensure that appropriate management, administration, personnel, logistic, finance, and communication systems are in place and followed;
• Develop and manage project budgets. Utilize existing financial tracking systems, conduct financial analyses, and advise the project director, teams, and donors on financial resources and projections;
• Perform financial control for expenditures/authorizing payments, assuring compliance with AVSI and donor policies and reasonable use of funds;
• Ensure monitoring systems are in place and that project reviews/audits are carried out periodically in conjunction with the team, Country Director, local stakeholders and project partners;
• Through regular field visits and good communication with field sites provide sound technical advice on the operational aspects of project management i.e. logistics, HR, finance and administration;
• Support field sites in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports.
Programme Development:
• Review, analyze, and negotiate project budgets, including preparing reporting and payment schedules (in case of partners/sub-recipients);
• Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary;
• Manage donor relationships relative to financial and regulatory aspects of individual awards;
• Draw up plans, proposals and budgets for new projects/extensions of projects in conjunction with the relevant team and financial staff;
• Proactively contribute to programme development and strategy;
• Ensure that an overview of project spending and financial reporting is maintained and provide advice and assistance whenever required.
Representation:
With the Country Director’s approval, represent AVSI to donors, local institutions and authorities, NGOs and other parties as necessary.
Essential Requirement:
• University degree in Business Administration, Economics or equivalent;
• At least 2 years of experience in development/Humanitarian context;
• At least 2 years of experience as finance/administration manager;
• Proficient knowledge of English (written and oral);
• Proficient knowledge of the standard IT software;
• Strong capacities of financial management and planning;
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