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Data: 18/01/2016
La ONG internazionale Médecins du Monde sta selezionando un/a Coordinatore amministrativo e finanziario per l’avvio della sua missione in Italia. Durata 12 mesi. Scadenza candidature 25 gennaio 2016.
Administrative and financial coordinator- Italy
Date: January 2016
Position: Administrative and financial coordinator- ITALY
Status: Salaried
Starting date: 01/02/2016
Availability: 12 months
Country : Italy
Base: SOUTH OF ITALY
Context of the mission
Médecins du Monde (MdM) is an international humanitarian organisation whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. The goal of MdM F is to intervene in the Mediterranean Sea throughout a humanitarian action including a “ground” and “sea” intervention as well as an advocacy dimension.
The crossing of the Mediterranean Sea by migrants is a phenomenon that has existed for over 20 years. It has increased a lot since the Arab Spring; where over 50 000 people have “landed” on the island of Lampedusa. Since then, the escalation of conflicts, in particular in the Middle East and the hardening of home and protection policies in European countries exacerbate this phenomenon.
In 2015, UNHCR estimated at nearly 1,000,000 the number of migrants who crossed the Mediterranean Sea. Among them, more than 150 000 landed in Italy. In that year, the number of people dead or missing in the Mediterranean is estimated at over 3 750 making it the deadliest sea in the world. Number that we can assume widely underestimated. Migrants come mainly from the Middle East (Iraq, Syria, Afghanistan, Pakistan, Egypt), the Horn of Africa (Eritrea, Somalia) and, to a lesser extent, North Africa (Tunisia and Egypt) and Saharan.
MdM has open a mission in Italy end of 2015 and is developing activity for migrants on the ground (South of Italy) and at sea (Search and rescue project).
Human Resources of the mission
The team is composed by:
• A general coordination based in Rome;
• A team to implement the project for access to health for migrants in the south of Italy (13 staff) staff for the save and;
• A team to implement the search and rescue project with our partner SOS Méditerranée (on the boat: a medical field coordinator, a medical team, a welcome team and a communication officer).
Overall responsibility
The Administrative and Financial Coordinator works under the direct responsibility of the General Coordinator. She/he is responsible for the overall management of HR, administrative, logistics and legal’s aspects of the mission in order to guarantee rigorous and transparent procedures and management, to fulfill the objectives of the mission and to respect MdM guidelines. The Administrative and Financial Coordinator works in close collaboration with the Finance Coordinator and technical advisers at the headquarters.
Duties and Responsibilities
1. Legal framework Management
• Represents the organization towards local authorities, in coordination with the General coordinator;
• Ensures the application and respect of the Italian and maritime laws within all MdM Operations in Italy and in the sea (e.g. INGO Registration, Staff Residency Card, Staff Work Permit, Staff Social security, etc.);
• Ensures that the organization is paying and/or exempted of tax, as much as possible;
• Is the main contact to MdM Lawyer, verifie and approve that all types of contract (staff, supplier, partner agreement) are conformed with local regulation;
2. Human Resources and administrative management of staff
• Ensures all HR Regulation and Policies are updated, develop new ones when necessary, propose policy adjustment if needed (e.g. salary grid revision). Ensure that each staff member as a proper contract and job description;
• Ensures the application of MDM rules for the national staff (administrative formalities, recruitment process, contracts, constitution of individual files, briefing of new employees, confidentiality of HR information …);
• Ensures that organizational charts are updated on monthly basis and are conform to MdM classification grid;
• Ensures the recruitment of the necessary personal;
• Supervises and build the capacities of the national administration team;
• Supervises the renewal of all the employment contracts of local staff, according to the national law and to MDM rules and policies;
• If necessary, handles together with the General Coordinator, disciplinary actions as per MDM’s terms and conditions of engagement;
• Ensures the payment of MDM employees on due time and of social contributions
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